Job summary
Pharmacy Senior Personal Assistant
Band: 5 (£27,055 - £32,934)
Hours: 37.5, permanent
This role will provide excellent support to key members of the Pharmacy Senior Leadership Team. This includes the Chief Pharmacist, Associate Chief Pharmacist, Deputy Chief Pharmacist-Clinical Services, Deputy Chief Pharmacist-Strategy and Business, Deputy Chief Pharmacist-Medicines Optimisation, Chief Pharmacy Technician and General Manager.
Post holder will be responsible for the smooth and efficient management of diaries as well as supporting critical programmes of work. You will be able to work without supervision and know the business of the team acting as a first point of contact for the service.
The post holder also needs to provide cover for the management and coordination of the Pharmacy administration team, in the event of the Admin Manager being absent, to ensure continuity of service and to provide operational support, and allocation of workload if required.
Main duties of the job
As a Senior Personal Assistant for Pharmacy your core role will be to support the Chief Pharmacist and Associate Chief Pharmacist in all elements of their Trust and system-wide remit, which will include work outside the Pharmacy department. The post holder will also support the wider Pharmacy Leadership Team members.
You will work closely with all member of the Pharmacy Leadership Team, alongside our Service Managers and the wider Admin Team, providing cross cover management support in the absence of the Admin Manager.
We are a large healthcare provider and want staff who are resilient, focused and who have a 'can do attitude'. It is imperative that as the post holder will be responsible for the smooth and efficient management of diaries that the post holder has excellent attention to detail.
We expect that you will be a high achiever, have a high level of energy and enthusiasm, a personality that is upbeat and motivated. The Senior Personal Assistant will often be the first point of contact for the team so it is therefore important that the post holder can communicate in an engaging way with well-developed communication skills.
If you believe you have the skills, expertise and motivation to be part of a dynamic and forward-thinking team, please ensure you contact us for further information.
Informal conversations and site visits are encouraged - please contact Melanie Cross, 0116 250 2649 or Batsi Mashiri 0116 250 2686.
About us
We are one of the busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:o We focus on what matters mosto We treat others how we would like to be treatedo We are passionate and creative in our worko We do what we say we are going to doo We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)
Job description
Job responsibilities
- Take line management responsibility for the administrative and clerical team in the absence of the Admin Manager, supporting with work load allocation and supporting service delivery and quality
- Ensure appropriate systems are in place to communicate, implement and monitor the application of all Human Resources/Organisational Development Policies and Procedures within the administration and clerical service for the department. Including, but not limited to, management of sickness for the Pharmacy Leadership Team.
- You will monitor and maintain pharmacy data on the appraisal database for the CMG, and upload data onto ESR to ensure that appraisal dates are recorded and increment awards are processed within time schedules.
- Support training of administrative staff as and when required.
- Support the Pharmacy Leadership Team with recruitment as and when required in line with Trust policies and procedures.
- Contribute to the departments annual training and workforce plan, and ensure the availability of training opportunities.
- Post holder must be able to effectively communicate to build proactive teams and relationships.
Please see the attached job description for more information.
Job description
Job responsibilities
- Take line management responsibility for the administrative and clerical team in the absence of the Admin Manager, supporting with work load allocation and supporting service delivery and quality
- Ensure appropriate systems are in place to communicate, implement and monitor the application of all Human Resources/Organisational Development Policies and Procedures within the administration and clerical service for the department. Including, but not limited to, management of sickness for the Pharmacy Leadership Team.
- You will monitor and maintain pharmacy data on the appraisal database for the CMG, and upload data onto ESR to ensure that appraisal dates are recorded and increment awards are processed within time schedules.
- Support training of administrative staff as and when required.
- Support the Pharmacy Leadership Team with recruitment as and when required in line with Trust policies and procedures.
- Contribute to the departments annual training and workforce plan, and ensure the availability of training opportunities.
- Post holder must be able to effectively communicate to build proactive teams and relationships.
Please see the attached job description for more information.
Person Specification
Training and Qualifications
Essential
- Educated to degree level or equivalent
Desirable
Experience
Essential
- Minimum 3 years NHS experience in admin and clerical role at band 4 or above
- Experience of developing admin systems and processes
- Understanding of methods for ensuring effective communication
Desirable
- Awareness and understanding of current developments within the NHS and Medical Education
- Experience in managing contracts and finance
Skills
Essential
- Excellent organisational skills
- Ability to work on own initiative, make effective decisions and problem solve
- Excellent verbal and written communication skills
Desirable
- Experience of report writing
Personal Capability
Essential
- Meticulous in approach and highly attentive to detail
- Ability to maintain confidentiality at all times
- Conscientious and reliable
Person Specification
Training and Qualifications
Essential
- Educated to degree level or equivalent
Desirable
Experience
Essential
- Minimum 3 years NHS experience in admin and clerical role at band 4 or above
- Experience of developing admin systems and processes
- Understanding of methods for ensuring effective communication
Desirable
- Awareness and understanding of current developments within the NHS and Medical Education
- Experience in managing contracts and finance
Skills
Essential
- Excellent organisational skills
- Ability to work on own initiative, make effective decisions and problem solve
- Excellent verbal and written communication skills
Desirable
- Experience of report writing
Personal Capability
Essential
- Meticulous in approach and highly attentive to detail
- Ability to maintain confidentiality at all times
- Conscientious and reliable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
